Basingstoke 01256 336 100

Winchester 01962 865 152

Senior Secretary

  • Location

    Chandler's Ford, Hampshire, England

  • Salary

    Market related

  • Contract

    Permanent

  • Reference

    JO0000003587

Well established firm seeking Senior Secretary to provide a high standard of admin and secretarial assistance to the team.



Responsibilities:

?Provide secretarial and administrative assistance including comprehensive support as required for individual projects
?Manage diaries and arrange meetings, ensuring that bookings are achievable in terms of work load and time constraints
?Drafting letters and liaising with clients as appropriate
?Preparing and amending proposal documents
?Setting up contacts/engagement codes/updates to existing client addresses etc
?Preparing, amending and sending Letters of Engagement and disengagement
?Monitoring client identification and keeping accurate records
?Production of reports as required (Excel & Word)
?Updating client data base, ensuring that all information is accurate and updated with details of wins, targets etc
?Submitting accounts and other audit reports to Companies House and other regulators such as teachers’ pensions
?Co-ordinating and Managing online booking system Arranging seminars, workshops etc
?Monitoring missing time posting for the team
?Travel and hotel bookings for the team as required
?Booking team training courses when requested
?Organising file reviews


Ad Hoc Responsibilities

?To provide cover for reception as required and to answer all incoming calls in a timely fashion and announce calls
?To greet all visitors coming into the reception area with the utmost professional courtesy and respect
?To assist in office events as required helping to set up meeting rooms (layout/screen/projector/lectern etc) and restore the room to standard set up after use

Essential:

?Excellent communications skills
?Strong team working ability and a positive, enthusiastic attitude
?Demonstrate experience with MS Word, MS Excel, MS PowerPoint and related programs
?Ability to remain discreet working with confidential matters
?Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner.
?Commitment to, and enthusiasm for, client service and delivery
?Ability to work co-operatively and effectively within the team and the organisation
?Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work
?Possess a personal presentation that reflects a professional image and the values of the organisation
?GCSE English and Maths

Thank you for your application, unfortunately due to the large volumes of applications we cannot reply personally to all applicants, however, thank you for your time and good luck in your job search.

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