Basingstoke 01256 336 100

Winchester 01962 865 152

HR Administrator

  • Location

    Winchester, Hampshire, England

  • Salary

    £21k - 23k per year

  • Contract


  • Reference


Our client is seeking an ADMINISTRATOR within the HR Department.

Job Purpose and Reporting Structure


The purpose of this role is to:

(1)  Provide administrative support to the HR function
(2)  Keep the HR database current at all times

The job requires adherence to the guidelines through efficient and accurate use of the systems now in place, and proficient data entry skills.  This role will report to the HR Advisor.


Principal Responsibilities


* Ensure the necessary information about the school's recruitment and vetting checks is contained in one central record (the Single Central Register)

* Develop a thorough understanding of the regulations that determine the nature of the SCR; including Prohibition, Overseas and Criminal and Barred checks

* Follow and apply the rules and regulations of the school's Recruitment and Selection Policy when checking prospective employees.  This includes carrying out disclosure checks through the Disclosure and Barring Service


Data Base (iTrent - the HR/Payroll System) - input and management


* Manage the HR element of the iTrent software system. Training will be provided

* To ensure that the ITrent HR system is used to its full potential, by accurate data entry

* Production of reports, both bespoke and generic to both HR and Managers


General Administration


* Respond punctually and professionally to correspondence from internal customers via telephone and email

* Support the HR Advisor in the administration of the recruitment module for all advertisements

* Keep minutes of meetings

* Monitor and track work that is in hand/progress and as required, chase necessary 

documentation to support the recruitment of future employees

* Take responsibility for the documentation of all new starters 

* Ensure that the administration of personal details for all employees is kept up-to-date at all times

* Cover the department telephones and deal with the outgoing post

* Carry out any other duties that are required and commensurate with the Administrator role. Including:

* Office of National Statistics Surveys

* Occasional line manager support for interviews

* Occasional administrative support for training


Person Specification


Essential qualities


The individual must be/have:


* Reliable, accurate, well organised and methodical, with a good eye for detail and a 'finisher'

* A pleasant, friendly and helpful manner - in person and on the telephone

* A high level of computer literacy - especially with Microsoft Office Word, Excel and Outlook

* A willingness to learn how to manage a database (ITrent)

* Experience and/or aptitude with databases

* An ability to work under pressure, prioritise, and manage a fluctuating workload

* An ability to work with a diverse workforce

* An understanding of the confidential aspect of the role


Desirable qualities


* An understanding of the educational environment

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