Basingstoke 01256 336 100

Winchester 01962 865 152

Legal PA - Clinical Negligence

  • Location

    Reading, Berkshire, England

  • Salary

    Negotiable -depending on experience

  • Contract


  • Reference


The main purpose of the role is to provide a comprehensive and quality service direct to clients. Providing a full PA secretarial service predominantly supporting the Partner as well as the legal advisors and where required cover any secretarial needs/absences within the rest of the team.  The role requires proactive thinking to support the needs of the Partner and legal advisors.

Main responsibilities

  • High volume typing of correspondence and documents including instructions to experts and counsel, reports, file notes and attendance notes
  • Preparing trial bundles
  • Photocopying
  • Preparing enclosures ready for signing and sending out with the post. 
  • Opening and closing client files.
  • Filing of incoming and outgoing correspondence, e mails and other documents and keeping this up to date.
  • Reconciling payments, compiling and sending bills
  • Chasing bills as per legal adviser instructions
  • Expenses
  • Paying suppliers and cheque requisitions
  • Keeping records of closed files
  • Interaction with clients mainly over the telephone
  • In house forms, laser forms
  • Diary management.
  • Organising meetings, conferences, travel arrangements etc.
  • Travel booking for legal advisers
  • Answering the telephone and dealing with routine enquiries
  • Use of case management system (training will be given but previous use is desirable)

Skills and qualifications

  • Previous experience as a Legal Secretary/PA required, ideally within Medical Negligence or similar area of law.
  • Excellent and accurate keyboard skills required, as you will be required to obtain typing speeds to a minimum of 60 wpm. 
  • Good working knowledge of various applications – word, outlook, elite, digital dictation (Legis, sharepoint, powerpoint and excel).
  • Taking care and attention with all correspondence and documentation.
  • Flexible with the ability to adapt to change, new practices and cope under pressure.
  • Excellent presentation skills reflected in their work.
  • A methodical and organised approach with keen attention paid to every detail
  • Good organisational skills to ensure that the tasks are effectively scheduled within working time available, and that urgent work is completed and returned within the specified timescales.
  • Friendly and helpful approach to dealing with queries.
  • Excellent communication skills.
  • Ability to work at times under high pressure and on numerous tasks at once, the ability to prioritise, be organised and efficient.
  • Good listening skills and empathy with clients.
  • Able to integrate within a team as well as working on one’s own initiative.
  • Work as part of a team ensuring telephones/lunch cover.
  • Adapt and manage the differing demands and working patterns.
  • Ability to deliver a quality service to clients.

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